PERFORMANCE MANAGEMENT SYSTEM

During fifth and sixth week, I had learned about Performance Management System. The first thing I learned about this system is Performance Management Cycle, start with performance planning to set objective. Next step is staff and organization, followed by performance and reviewing to check the employees’ achievement.

The next step is action which is reset of objective. This step is important because it links to training and development process. If reset of objective is carried out, the staff and organize process will be carried out or start with the first stage again.

Next thing I learned is the stages of performance management. The performance management stages are as following.

The first stage, planning is process that determine favorable result, behavior and development objective. In my opinion this process is important because the information produced is a guideline for employees to improve and achieve what the organization expected. Without guideline employees do not understand what they need to done and no chance for improvement.

The second stage and third stage, monitor and development can be combined. These two processes are informal feedback, coach and goal adjustment. I think that two way communication between manager and employees is important because this stage because what essential behavior and result can be discussed between them for more understanding.

The fourth stage, review can be considered as formal feedback of employees’ performance. In this stage, written document, summary of employees’ performance are needed. In my opinion, these document can be shown to the employees and they can discuss about their performance and problems faced so that co-operation for finding solution between managerial level and staff can be done. This can improve their relationship quality indirectly.

The last stage is reward. There are two types of rewards which are monetary and non-monetary. I think that reward is necessary for the employees that had improved because employees may feel that it is a appreciation and recognition of organization toward their efforts.

In conclusion, I think that all the steps and stages of performance management system is essential and cannot skip anyone of them because the elements are linked and accuracy of the assessment is depends on the elements.

RECRUITING AND STAFFING

During third and fourth week, I had learned about recruiting and staffing. Actually a lot of methods can be used for recruitment such as advertisement in newspaper. However, this subject is more concern about on-line recruitment.

Recruitment is a very important element and initial stage of HRIS. Definition of recruitment is a process of attracting, screening, and selecting qualified people for a job position. The next stage of HRIS process is selection, which means select appropriate individual for the job position. Lastly is staffing, a process of selecting and train the selected individual to fit into the job function. The main objective of this process is to find suitable people to fill the job position and decrease employees' turnover rate. The flow of the process is as following.

There are a lot of functions and applications of this process such as workforce analysis and planning, sourcing and attract and etc. But I am quite surprising that recruitment also related to deployment and retention because I thought this process is just hiring employees when organization is facing shortage of employees. However, the information shown through this process can let the current employees to understand the requirement of the job and act as a motivator for employees to improve their behavior and attitude if they do not want to get fired.

Although this process produced many advantage such as recruit appropriate candidate in a short time, the disadvantages cannot be neglected. For example, information overloads and limited to user access. Besides, in my opinion, to maintain this process required a lot of time and cost which will affect the organizations’ profit directly. I think this may be the main reason why many organizations are unwilling to sacrifice profit to conduct this on-line process.

In conclusion, we must sacrifice something that we precious before we gain something we want. So, even higher costs are needed for this process, but in the long run we will gain the benefits.